NSBLite New Product Press Release

4/15/2009 Press Release

NetServiceBooks introduces NSBLite - a simple program to handle live dispatching and billing over the web. NSBLite is easy to use in and out of the office, accessible from anywhere, easy to maintain, and includes live support. NSBLite users manage their entire company from anywhere, anytime.

Completely web based software is the wave of the future. Web based means having the ability to log in from anywhere, work on any device that supports an Internet browser, and experience live data as it is entered. Imagine your company virtually free from paper: time saved waiting for a paper work order or invoice!

Some programs can be complicated and hard to learn; NSBLite is as simple as we can make it! Access everything you need to manage your workforce and handle customers from one screen. Dispatching, customer history, and invoicing are easily accessed on the Schedule Board. A Dispatching Wizard makes customer work order creation easy. Work order information is paged, emailed, or sent out as a text message to the Technician assigned from the Wizard.

 

Service Technicians have access to a specialized menu built for them, giving them fast and easy access to their schedule for the day, customer history, and equipment information. Invoicing is done directly from the customer's work order; labor and materials can be allocated to equipment for accurate service history. Your customers will be impressed when asked to provide a signature electronically to receive their invoice via fax or email.

NSBLite is affordable and easy to maintain at $25 per month per user. All upgrades to the software are live and included in the monthly cost. There is no software to download; we maintain your company for you at our secure database center.

Live support is also a great feature of NSBLite. Your company can chat online over a secure company specific instant messenger with support or other users within the company. Users can also create a profile at elearn.netservicebooks.com to view user guides and help screens, join discussions, and develop relationships with other NSB customers.

To check out the new NSBLite service software solution, or look at other products available from NetServiceBooks Service Software go to www.netservicebooks.com.

NetServiceBooks  755 White Pond Dr Suite 402A  Akron, OH  44320  330.760.4334

Maintain System File

How to get to Maintain System File: go to Accounts Payable then Maintain System File
This screen allows you to set up your checking accounts and General Ledger info for Accounts Payable.

• Under Checking Accounts at the bottom of the screen, you can enter up to 5 different accounts. Put the bank's name in each field under the Name column. Tab over and enter the G/L account number assigned to that account. Tab to the Balance column and enter the beginning balance for each account.
• Now that you have entered all the bank information, go back to the top and choose the Default Checking Account Number by clicking on the button next to the field. Make sure to choose the account that is used most frequently.
• Click to check mark the Update to General Ledger box if you are using Accounts Payable with the General Ledger. When checked, this will automatically update the G/L for you.
• When check marked, the Do Not Void Checks If Many Vouchers box will allow you to put as many vouchers on a check as needed. The voucher information will not be printed on the check stub, so you will need to make a separate sheet to include with the payment.
• The A/P - G/L Users box allows you to type in the users who have access to this screen. Make sure you use the quotations around the name and separate each name with a semi-colon (;).
• Enter the Name of each Checking Account, it's corresponding G/L Account and a beginning Balance. The !st checking account is number 1, 2nd is number 2 and so on when selecting the Checking Account to pay from when entering checks.
• Enter the Credit Card Accounts in the same manner, only add the Vendor code for the credit card.When paying vouchers with a credit card account, a voucher to pay off the credit card will automatically be made from the transaction.

Under the Defaults tab enter the default accounts for Accounts Payable. Your Chart of Accounts must be setup prior to entering this information.

• A/P G/L Journal # - enter the journal number for the current period. This number will be applied to each transaction when they are sent to the General Journal. When a journal # is applied, you can display and print transactions posted by journal number.
• Inventory to G/L Journal # - enter the journal # for the current period. This number will be applied to each Inventory transaction and when sent to the General Journal.
• Accounts Payable Trade Account - Enter the account number affiliated with the Accounts Payable Trade Account. To access the account look-up screen, click on the button next to the number field. The account title can be entered in the blank space for convenience. This account will always be credited with each voucher and there can only be one of these accounts. This account will also be a liability on the balance sheet.
• Inventory Asset Account - Place your balance sheet Inventory asset account # in this field.
• Inventory Received Liability - This account should be used when using the purchase order system. This account is debited when a voucher is entered and credited when the purchase order is received. It is a temporary holding account between receiving the goods and entering the voucher to pay for them.
• Sales Tax Expense - Enter the account number that is credited when sales tax is entered on a voucher. This is an expense account.
• Shipping Expense - Enter the account used for shipping expense.
• Purchase Discount - Enter the account used for discounts.
• Cash Checking - Enter the balance sheet cash account.

Last Modified: Friday Jun 15, 2007 - 12:29. Revision: 35. Release Date: Sunday Apr 2, 2006 - 21:00.

Maintain System File

How to get to Maintain System File: go to Accounts Payable then Maintain System File
This screen allows you to set up your checking accounts and General Ledger info for Accounts Payable.

• Under Checking Accounts at the bottom of the screen, you can enter up to 5 different accounts. Put the bank's name in each field under the Name column. Tab over and enter the G/L account number assigned to that account. Tab to the Balance column and enter the beginning balance for each account.
• Now that you have entered all the bank information, go back to the top and choose the Default Checking Account Number by clicking on the button next to the field. Make sure to choose the account that is used most frequently.
• Click to check mark the Update to General Ledger box if you are using Accounts Payable with the General Ledger. When checked, this will automatically update the G/L for you.
• When check marked, the Do Not Void Checks If Many Vouchers box will allow you to put as many vouchers on a check as needed. The voucher information will not be printed on the check stub, so you will need to make a separate sheet to include with the payment.
• The A/P - G/L Users box allows you to type in the users who have access to this screen. Make sure you use the quotations around the name and separate each name with a semi-colon (;).
• Enter the Name of each Checking Account, it's corresponding G/L Account and a beginning Balance. The !st checking account is number 1, 2nd is number 2 and so on when selecting the Checking Account to pay from when entering checks.
• Enter the Credit Card Accounts in the same manner, only add the Vendor code for the credit card.When paying vouchers with a credit card account, a voucher to pay off the credit card will automatically be made from the transaction.

Under the Defaults tab enter the default accounts for Accounts Payable. Your Chart of Accounts must be setup prior to entering this information.

• A/P G/L Journal # - enter the journal number for the current period. This number will be applied to each transaction when they are sent to the General Journal. When a journal # is applied, you can display and print transactions posted by journal number.
• Inventory to G/L Journal # - enter the journal # for the current period. This number will be applied to each Inventory transaction and when sent to the General Journal.
• Accounts Payable Trade Account - Enter the account number affiliated with the Accounts Payable Trade Account. To access the account look-up screen, click on the button next to the number field. The account title can be entered in the blank space for convenience. This account will always be credited with each voucher and there can only be one of these accounts. This account will also be a liability on the balance sheet.
• Inventory Asset Account - Place your balance sheet Inventory asset account # in this field.
• Inventory Received Liability - This account should be used when using the purchase order system. This account is debited when a voucher is entered and credited when the purchase order is received. It is a temporary holding account between receiving the goods and entering the voucher to pay for them.
• Sales Tax Expense - Enter the account number that is credited when sales tax is entered on a voucher. This is an expense account.
• Shipping Expense - Enter the account used for shipping expense.
• Purchase Discount - Enter the account used for discounts.
• Cash Checking - Enter the balance sheet cash account.

Last Modified: Friday Jun 15, 2007 - 12:29. Revision: 35. Release Date: Sunday Apr 2, 2006 - 21:00.